How can I tactfully send an invite where some aren't invited?

I need to send an invite for a meeting and some assistants think they are invited. How can I tactfully send an invite stating that they are not invited, but only the executives are?





some things that can help generate a response:


-it's a large meeting


-limited space


-highly confidential


-only enough food for the guests
How can I tactfully send an invite where some aren't invited?
Don't mention the food. Use the confidentiality of the meeting as your excuse to keep assistants from coming "Please, executives only. We won't be able to accomodate assistants."
Reply:Perhaps phrase the meeting as being for executives only. You don't need to give a reason as most assistants should realize that they aren't going to be invited to everything. If you send an actual invitation only write the name of the executive. If after sending the invite you receive comments from more people wanting to attend explain that you are sorry, but space is limited and the meeting is only for a specific few. Good luck!
Reply:I would send a general note to all staff saying that there seems to be some confusion over the meeting coming up. Tell them that this meeting is for individuals in executive positions only. If there are any questions, please contact you. You do not need any other excuse. It's executive position business only. Enough said.
Reply:I would send out your invite and make it clear that it is by invitation only. Since it is a confidential meeting, state that executives can not take their assistants and that if you are not on the list, you will not be admitted.





We are talking about a business meeting, not a neighborhood block party. Business people know where they are in the chain of command.





And as the others have said - I would not mention the food aspect at all. Let sleeping dogs lie.
Reply:Only enough food for the guests? Are you serious! DO NOT USE THIS ON THE E-MAIL! That's straight-up rude!





If only certain people are invited and it's a work related meeting, just send the meeting request to those who are required. On the bottom, you can say, "Your attendance is strongly encouraged". Obviously those who aren't invited won't know about it if they didn't receive the request. It's common sense.
Reply:Honesty is the best policy. Be extremely clear on your invitations and put EXECUTIVES only. Make sure that you put that it is a "highly confidential" meeting and that no one else is allowed.


Be professional, but polite and no one will be offended. Good luck.


Peace, Love %26amp; Happiness
Reply:Ask the executives to alert their assistants that the meeting is only for executives. Let the executives handle this.
Reply:I agree, just state in the invite that it is a highly classified meeting for Executives Only. I would not mention the food
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